ELECTRONIC PROCUREMENT SYSTEM
LEIS is the electronic procurement system of AS Latvenergo: procurement procedures, supplier qualification and tendering in one web-based environment.
Description of the situation
Organising procurement in a large company is a complex and often disorganised process that involves specialists from different departments. The volume of procurement documentation is large and data management becomes a burden - a sea of decentralised files and emails. For these reasons the process is hard to standardise, and each specialist within the same organisation can run it as they see fit. AS Latvenergo needed one environment in which the group's own procurement specialists and external suppliers work with the same data. SIA Mitigate built LEIS as a web application. The Ruby on Rails backend holds the procurement data model, the status logic of each procedure and the integrations with other systems; the React JS front end provides the forms and views in which specialists and suppliers do their daily work. Data flows are standardised and automated, everyone involved is notified, and data is centralised and available to each user to the extent they need.
The system provides the organisation with the following:
- a standardised procurement process - the whole procurement lifecycle from registration and announcement to submission and assessment of tenders, with status control at every step,
- supplier qualification - applications to the qualification system are submitted and reviewed in the system, and suppliers keep their company data up to date there themselves,
- requests for quotations,
- integration with other data and process management systems for full process automation,
- automatic notification of everyone involved when a procedure changes status.
The system provides the suppliers with the following options:
- to submit applications to the AS Latvenergo qualification system Construction Works and Services, either by filling in the forms prepared in the system or by uploading documents prepared outside it (PDF, Word, Excel, EDOC); the qualification system is maintained by AS Latvenergo and is also used by AS Sadales tīkls,
- to submit tenders for construction works and services as a qualified supplier, with separate roles for the person who prepares a tender and the person who approves and submits it,
- to submit offers in requests for quotations,
- to submit tenders in sub-threshold procurement procedures.
Technologies we used to create the ELECTRONIC PROCUREMENT SYSTEM solution:
iOS / android / cross-platform
Mobile apps
Business critical